Privacy Policy.
In-Kind Pro LLC (“us”, “we”, or “our”) operates the https://inkindpro.com website and the In-Kind Pro mobile applications (the “Service”).
This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data. Our Privacy Policy for In-Kind Pro LLC is managed through Free Privacy Policy.
We use your data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, terms used in this Privacy Policy have the same meanings as in our Terms and Conditions.
Information Collection And Use
We collect several different types of information for various purposes to provide and improve our Service to you.
Types of Data Collected
1. Personal Data
While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include, but is not limited to:
2. Usage Data
We may also collect information that your browser sends whenever you visit our Service or when you access the Service by or through a mobile device (“Usage Data”).
This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
When you access the Service by or through a mobile device, this Usage Data may include information such as the type of mobile device you use, your mobile device unique ID, the IP address of your mobile device, your mobile operating system, the type of mobile Internet browser you use, unique device identifiers and other diagnostic data.
3. Tracking & Cookies Data
We use cookies and similar tracking technologies to track the activity on our Service and hold certain information.
Cookies are files with small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyze our Service.
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.
Examples of Cookies we use:
Use of Data
In-Kind Pro LLC uses the collected data for various purposes:
Transfer Of Data
Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.
If you are located outside United States and choose to provide information to us, please note that we transfer the data, including Personal Data, to United States and process it there.
Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.
In-Kind Pro LLC will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.
Disclosure Of Data
Legal Requirements
In-Kind Pro LLC may disclose your Personal Data in the good faith belief that such action is necessary to:
Security of Data
The security of your data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.
Service Providers
We may employ third party companies and individuals to facilitate our Service (“Service Providers”), to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used.
These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
Links To Other Sites
Our Service may contain links to other sites that are not operated by us. If you click on a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
Information We Collect About Children
In-Kind Pro is a compliance and contribution-tracking platform used by Head Start and other grant-funded early childhood programs. In the course of providing these services, In-Kind Pro may collect limited identifiable information about enrolled children on behalf of the programs we serve. This information is entered by authorized program staff and is used solely to support the program’s non-federal share documentation and reporting obligations.
The child-related data we may collect includes:
Name — used to associate a contribution record with a specific enrolled child
Age or date of birth — used to confirm enrollment eligibility and support program-level reporting
Program or enrollment information — such as the Head Start center, classroom, or enrollment period the child is associated with
How We Use This Information
Child data is collected and used exclusively for the following purposes:
Linking in-kind contribution records to enrolled children as required for federal compliance documentation
Generating program-level reports for grantee administrators
Supporting audit readiness under 45 CFR §75.306 and applicable Head Start Program Performance Standards
We do not use child data for marketing, advertising, profiling, or any purpose unrelated to program compliance.
How We Protect This Information
Child data is stored securely and accessible only to authorized program staff within the subscribing organization. In-Kind Pro does not sell, rent, share, or disclose child data to third parties except as required by law or as necessary to deliver contracted services under appropriate data protection agreements.
Legal Basis and Program Responsibility
In-Kind Pro operates as a data processor on behalf of the Head Start programs that use our platform. The program (grantee) is the data controller responsible for obtaining any required parental consents and for ensuring that the collection and use of child information complies with applicable federal and state laws, including the Family Educational Rights and Privacy Act (FERPA) and the Children’s Online Privacy Protection Act (COPPA).
If you are a parent or guardian and have questions about how your child’s information has been entered into In-Kind Pro by a program, please contact that program directly. If you believe your child’s data was entered in error, contact us at info@inkindpro.com and we will work with the program to review and, if appropriate, remove the information.
Changes To This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.
We will let you know via email and/or a prominent notice on our Service, prior to the change becoming effective and update the “effective date” at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Contact Us
If you have any questions about this Privacy Policy, please contact us:
